Job Summary:

The HR Assistant plays a vital role in providing administrative support to the Human Resources department, ensuring the smooth operation of HR functions within the organization. This position is responsible for a diverse range of tasks, including assisting with recruitment efforts, maintaining employee records, facilitating employee onboarding, and supporting various HR initiatives. The HR Assistant serves as a crucial point of contact for employees and applicants, embodying professionalism, confidentiality, and a customer-centric approach in all interactions.

Roles and Responsibilities:

• Greets employees and applicants.
• Protects employee information by maintaining confidentiality.
• Answers the telephone and relays messages.
• Helps employees set up, reset, and navigate Alchemy/Paycom.
• Performs clerical duties such as scanning, sorting, and organizing paperwork.
• Recruiting through JazzHR and Paycom.
• Assist in organizing and coordinating HR events, such as employee appreciation activities, training workshops, and team-building exercises.
• Monitors and responds to employee inquiries and requests in a timely and professional manner.
• Coordinates and schedules interviews with candidates, ensuring a smooth and efficient process.
• Assis in the onboarding process for new employees, including preparing paperwork, conduction orientations, and facilitating training sessions.

Qualifications

Knowledge, Skills, and Abilities:

• Must be punctual and self-motivated.
• Ability to work well in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Proficient in Microsoft Word, Excel, and Outlook.
• Excellent communication skills at a cross-functional level.
• Ability to maintain a high level of professionalism, confidentiality, and discretion in handling sensitive HR information.

Education and Experience:

• High School Diploma or GED required.
• Bilingual (Spanish, English).
• Experience in Paycom a plus.